AI Governance & EU AI Act Compliance, by Formiti's Global DPO Team
AI governance is how your organisation documents, assesses and controls the AI systems it relies on — from internal models to embedded AI in third-party tools. Privacy360 brings that work into the same operational system you already use for DPIAs, records of processing, suppliers and incidents, so AI doesn't become yet another silo.
- AI system register with ownership, classification and risk tier
- Risk and impact assessments aligned to your privacy workflows
- Policies and controls mapped to the EU AI Act and NIST AI RMF
- Evidence and audit trails captured as work happens
- Ongoing monitoring and post-market review of deployed systems
What is AI governance and why does it matter?
AI governance is how an organisation decides which AI systems it will use, how they are assessed for risk, what controls apply, and who is accountable when things change. In practice it sits next to data protection, information security and broader risk management.
For EU and UK organisations, that means being able to show a clear register of AI systems, evidence of risk and impact assessments, and ongoing monitoring — something regulators, auditors and customers increasingly expect.
How does Privacy360 govern the AI lifecycle?
Privacy360 maps each stage of the AI lifecycle to the controls, assessments and evidence you need — so governance is part of how AI gets delivered, not a separate workstream.
Idea
What you must do
Confirm purpose, intended users and high-level risk before work begins.
How Privacy360 helps
Lightweight intake to register the proposed AI use case and trigger early triage.
Design
What you must do
Assess data sources, lawful basis, fairness and human oversight needs.
How Privacy360 helps
Linked DPIA, LIA and AI impact assessments with reusable evidence and reviewer sign-off.
Training
What you must do
Document datasets, controls, testing and known limitations.
How Privacy360 helps
Structured records of training data, model cards, mitigations and supplier inputs.
Deployment
What you must do
Apply controls, communicate to users and confirm accountable owners.
How Privacy360 helps
Policy and control mapping, approvals, and a single audit-ready record per system.
Monitoring
What you must do
Track performance, drift, incidents and changes in regulatory exposure.
How Privacy360 helps
Ongoing monitoring tasks, scheduled reviews and incident links back into the register.
What does Privacy360's AI Governance module include?
AI System Register
Maintain a structured inventory of all AI systems across your organisation with classification, risk levels, and ownership.
AI Assessments
Run structured assessments against regulatory requirements, ethical standards, and internal governance policies.
AI Remediation
Track and manage remediation actions with clear ownership, deadlines, and status visibility.
AI Suppliers
Assess and monitor third-party AI suppliers with structured evaluation and ongoing oversight workflows.
AI Evidence
Capture and organise evidence of governance activity, decisions, controls and actions for audit readiness.
AI Monitoring
Continuously monitor AI system status, risk changes and governance obligations over time.
How does AI Governance connect to existing privacy work?
AI Governance is not a parallel programme. Inside Privacy360 it is wired into the privacy operations you already run.
- DPIAs and AI impact assessments share scope, risks and mitigations
- Legitimate interests assessments (LIA) link directly to AI use cases
- Records of processing (RoPA) reflect AI systems and their data flows
- Vendor and supplier risk extends to third-party and embedded AI
- Incidents and breaches link back to the AI systems that triggered them
Who uses Privacy360 for AI governance?
AI governance only works when the people building, buying and overseeing AI are working from the same record. Privacy360 gives each group a clear view.
Privacy teams
- Reuse DPIA and RoPA work inside AI assessments
- One source of truth for AI systems touching personal data
- Faster sign-off with structured reviewer workflows
Risk & compliance
- Map controls to the EU AI Act, NIST AI RMF and ISO 42001
- Consistent evidence ready for internal and external audit
- Clear escalation paths for high-risk and prohibited use cases
Product & AI owners
- Lightweight intake that does not block delivery
- Visible status on assessments, actions and approvals
- Fewer surprises late in the build or at go-live
How does AI-assisted review work inside Privacy360?
Privacy360 embeds AI-assisted review directly into breach, DPIA, and LIA workflows — giving privacy teams cited decision support without replacing human judgement.
Breach Guidance
Review incidents faster with embedded AI support that highlights missing facts, notification considerations, and next-step actions.
DPIA Review
Strengthen DPIAs before sign-off with AI-assisted review that challenges weak reasoning and surfaces missing mitigations.
LIA Review
Improve legitimate interests assessments with structured AI review of balancing-test logic, risks, and safeguards.
AI-assisted, human-reviewed. AI-generated guidance with human review. Your data is used only to generate this review and is not used to train AI models.
Why choose Privacy360 for AI governance?
AI Governance FAQs
Many organisations still manage AI use cases across spreadsheets, SharePoint, PDFs and email chains. That weakens traceability, slows audit response and leaves accountability unclear. Privacy360 brings AI governance into the same operational system as the rest of your privacy programme.
AI governance guides
Practical articles from Formiti's Global DPO team on running this work well.