AI Suppliers
by Formiti's Global DPO Team
A dedicated vendor management module for AI-specific suppliers, tracking contractual compliance, AI-specific terms, transparency documentation, and no-training commitments across the AI supply chain.
Who uses this module?
AI Governance Leads, Procurement Teams, Legal Counsel, Security Officers.
What governance problem does it solve?
AI supply chains introduce unique risks not covered by traditional vendor management — including model training on customer data, opaque transparency documentation, and rapidly changing terms of service. AI Suppliers provides granular tracking of AI-specific contractual safeguards.
What are the key workflows?
- Register AI suppliers with type classification (Model Provider, Platform, Consultancy, Infrastructure)
- Track AI-specific compliance statuses (AI Terms, No-Training Commitment, Transparency Docs)
- Monitor DPA, contract, and security review status
- Link suppliers to specific AI systems via many-to-many relationships
- Schedule and track periodic supplier reviews
Register AI suppliers with type classification (Model Provider, Platform, Consultancy, Infrastructure)
Track AI-specific compliance statuses (AI Terms, No-Training Commitment, Transparency Docs)
Monitor DPA, contract, and security review status
Link suppliers to specific AI systems via many-to-many relationships
Schedule and track periodic supplier reviews
What evidence and reporting does it produce?
Built-in outputs for accountability and regulatory readiness
AI supplier register with compliance status dashboard
AI-specific terms compliance tracking
Supplier-to-system linkage documentation
Review schedule and overdue alerts
Due diligence completion records
How does it connect to other Privacy360 modules?
- Linked to AI System Register (many-to-many via supplier links)
- GPAI systems require linked suppliers before review submission
- Mirrors Processor Records pattern for AI-specific context
- Evidence from supplier reviews feeds into AI Evidence
- Supplier compliance status informs review tier decisions
What are some example use cases?
Before submitting an AI system for review, the governance lead verifies that the linked LLM provider has confirmed no-training commitments and current AI-specific terms.
A legal counsel tracks DPA and AI terms status across 8 AI suppliers, identifying two requiring updated contractual addenda.
A security officer reviews supplier transparency documentation to validate data processing locations against the system's AIBOM hosting records.
Related modules
AI System Register
Structured inventory of every AI system with EU AI Act risk tier, named business and technical ownership, and AI Bill of Materials provenance.
Processor Records
Maintain structured processor and sub-processor records with contract status, ownership and review evidence.
Vendor Assessments
Score third parties against privacy and security criteria, rate portfolio risk, and hold vendors to reassessment cycles rather than one-off checks.
AI Evidence
One indexed repository linking every compliance artefact to the AI system, assessment, task or supplier it evidences.