Modules/Privacy Operations

Privacy Assessments

by Formiti's Global DPO Team

Privacy360's Privacy Assessments module gives you a global view of your privacy posture, using 150+ granular controls across core areas like governance, records, DSAR, security, vendors and training. It turns scattered questionnaires and spreadsheets into a single assessment workspace that highlights gaps, prioritises remediation and connects directly to your records, vendors and AI assessments. Embedded DPIA Review and LIA Review add AI-assisted challenge to weak reasoning and missing mitigations before sign-off — AI-generated guidance with human review, and your data is not used to train AI models.

Privacy Assessments Workflow

40%

Configure or select an assessment

Assign the assessment to an

Collect responses and evidence from

Generate scores, gaps and a

Link outcomes to records of

2 of 5 steps completed

Who uses this module?

DPOs, Privacy Counsel, Compliance Managers, Risk Officers and outsourced DPOs running multi-client programmes.

What governance problem does it solve?

Organisations struggle to maintain a consistent, auditable view of privacy posture across entities and jurisdictions. Privacy Assessments replaces ad-hoc spreadsheets with standardised templates, control-based scoring and a prioritised remediation roadmap that feeds directly into the rest of your privacy programme.

What are the key workflows?

Configure or select an assessment template aligned to your frameworks (Global Privacy, DPIA, LIA, TIA, Vendor)
Assign the assessment to an asset — system, process, vendor or project — with clear owners
Collect responses and evidence from subject-matter experts via secure invitations
Generate scores, gaps and a prioritised action plan against 150+ controls mapped to GDPR and other global laws
Link outcomes to records of processing, vendor risk and AI governance where relevant
DPIA Review — AI-assisted review challenges necessity, proportionality, and identifies gaps before sign-off
LIA Review — AI-assisted review of balancing-test reasoning, risks, and safeguards

Workflow sequence

Configure or select an assessment template aligned to your frameworks (Global Privacy, DPIA, LIA, TIA, Vendor)

Assign the assessment to an asset — system, process, vendor or project — with clear owners

Collect responses and evidence from subject-matter experts via secure invitations

Generate scores, gaps and a prioritised action plan against 150+ controls mapped to GDPR and other global laws

Link outcomes to records of processing, vendor risk and AI governance where relevant

DPIA Review — AI-assisted review challenges necessity, proportionality, and identifies gaps before sign-off

LIA Review — AI-assisted review of balancing-test reasoning, risks, and safeguards

What evidence and reporting does it produce?

Built-in outputs for accountability and regulatory readiness

Scored assessment records with full audit trail

Executive summary reports (PDF, DOCX) with risk heatmaps and maturity scores

Per-control justification, evidence and remediation tracking

Assessment change log and historical trend view for regulatory defensibility

How does it connect to other Privacy360 modules?

Records / RoPA — assessments link to entities, processing activities and assets so findings sit with the work they relate to
Vendor module — vendor assessment outputs feed vendor risk scoring and follow-up actions
AI Governance — privacy assessments sit alongside AI-specific assessments in the same operational system
Documents — evidence, policies and reports are stored in your privacy documents module for audit and DSAR readiness

What are some example use cases?

DPO

A DPO runs a global privacy gap assessment across 150+ controls and exports a board-ready remediation roadmap with priorities and owners.

Scenario 1

Privacy Manager

A Privacy Manager conducts a DPIA for a new HR analytics platform, scores each criterion, and exports a board-ready PDF within 30 minutes.

Scenario 2

Legal Counsel

A consultancy firm sends a TIA questionnaire to a client's legal team via secure invitation, consolidates findings and links them to the client's vendor record.

Scenario 3

Frequently asked questions

What types of privacy assessments can we run in this module?

You can run global privacy gap assessments against 150+ controls, DPIAs, LIAs, cross-border transfer reviews (TIAs), and vendor and third-party assessments — plus bespoke questionnaires aligned to your internal frameworks and local laws.

How are assessments linked to systems, vendors and records?

Each assessment can be associated with a system, process, vendor or project, so results feed into your records of processing, vendor risk view and AI governance registers instead of staying in isolation.

Do we get a clear view of gaps and priorities?

Yes. The module uses a control-based structure to show where you meet requirements, where gaps exist and which areas should be prioritised, so you can turn assessment results into a concrete remediation roadmap with owners and dates.

Can we re-use templates and answers over time?

You can standardise templates, re-use question sets across entities and track how responses and risk scores change over time — essential for ongoing compliance, recertification and audit readiness.

How does this differ from doing assessments in documents or spreadsheets?

Spreadsheets make it hard to maintain a consistent view of status, evidence and trends as your programme scales. A dedicated module centralises templates, automates scoring, links assessments to assets and vendors, and keeps an audit-ready trail without manual reconciliation.